The SARAO Postgraduate Scholarship Conference (SPSC) is an annual event where students and researchers are encouraged to have a free discussion, and a free exchange of ideas and scientific results. All professional interactions should be conducted with consideration and respect. This includes, but is not restricted to, interactions with other attendees, presenters, administrative, technical or other support personnel.

This document establishes a code of conduct for all attendees of the SPSC. By participating in any way, including as an attendee, a presenter, or an organizer, you agree to abide by this code of conduct. Failure to adhere to this code of conduct in all SPSC-related circumstances, including in the main session webinars, in the various communication channels, other related events, or any in-person, telephone, or other electronic communication related to the conference, will result in removal from all conference events.

Our scientific community values all members, regardless of age, cultural background, disability, ethnicity, gender, gender expression, gender identity, marital status, nationality, physical appearance, political affiliation, pregnancy, race, religious beliefs, sexual orientation, socio-economic status, and status as a caregiver (including as a parent). Our ability to allow our community to share its research results and promote the careers of junior attendees depends critically on maintaining a culture of inclusivity, where all voices are respected and heard.

Verbal, non-verbal, physical, or sexual harassment, or bullying of any kind, will not be tolerated. Members must make every effort to ensure that words and actions communicate respect for others, regardless of opinion regarding the person or their scientific results.

We place a high priority on eliminating sexual harassment in any form from the workplace. As a rule, sexual advances should not take place in any professional setting, including social events related to a professional event. Members should be especially conscientious of real or perceived power gradients (such as seniority, status, or reputation) that may place a member in a vulnerable position.

During SPSC sessions, the Session Chair is in charge. Speakers must keep to their allotted time, ideally using a timer. When asking questions of speakers, please be professional and polite. If a participant engages in obvious harassing behaviour during the presentations, the Chairs may take any action they deem appropriate, including warning the offender or removing them from the conference.

Participants who believe that they have witnessed or been negatively impacted by a possible violation of the Code of Conduct should contact the SOC by emailing conference@sarao.ac.za to initiate a complaint. If a majority of the SOC concurs that this code has been violated, the offender will be immediately removed from all SPSC events. The offender will then be contacted by the SOC and will have the opportunity to appeal the decision. This appeal will be considered by the SOC and relevant SARAO staff, whose decision will be final.