Vacant Post – Procurement Officer

Contract type: Permanent
Job Level: Junior
Work Location: Johannesburg, Gauteng
Closing Date: 05 November 2024

The National Research Foundation (NRF) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities.

The South African Radio Astronomy Observatory (SARAO) spearheads South Africa’s activities in the Square Kilometre Array Radio Telescope, commonly known as the SKA, in engineering, science and construction. SARAO is a National Facility managed by the National Research Foundation and incorporates radio astronomy instruments and programmes such as the MeerKAT telescope in the Karoo, the Hartebeesthoek Radio Astronomy Observatory (HartRAO) in Gauteng, the African Very Long Baseline Interferometry (AVN) programme in nine African countries as well as the associated human capital development and commercialisation endeavours.

South African Radio Astronomy Observatory (SARAO) is looking to employ a Procurement Officer to perform a guiding role during the procurement of goods and services within the SARAO and implement procurement activities by complying with policies, procedures and regulations. The role needs to provide input on the process of contracting service providers/suppliers; advise on the payments of contractors; as well as offering support to the Procurement Manager in opening supplier account after carrying out the necessary background checks.

Key Responsibilities:
* Ensure compliance to SCM policies and procedures, rules and regulations, legislative objectives and other related frameworks
* Provide support in the Procuring and Purchasing of goods and services
* Prepare RFQ/RFP/RFO for purchasing of goods and services; Source quotations for purchases in compliance with the regulations; Ensure compliance requirements in terms of SCM thresholds; Advise divisions and assist with preparation of deviations where applicable
* Administer the end-to-end tender and quotation process: terms of reference preparations, tender documents preparation, bid invitations; tender briefings, bid administration; bid evaluation, pre- and adjudication and contract management
* Communicate with the suppliers/vendors to source compliance documents
* Assist in providing secretariat service to the Bid Committees: bid/tender advert, bids/tender documents for advertisements etc
* Request quotation for shipping requirements of goods – imports and exports

Key Requirements:
Qualification:
Degree in Supply Chain Management/Procurement or related qualification equivalent to NQF 7 Level

Experience:
* Minimum of 3 years in a Public procurement environment fulfilling procurement roles including SCM compliance, procurement and supplier accreditation.
* Experience in advising and assisting requesting areas in purchasing procedures.
* Computer literacy in MS Office packages as well as internet usage.
* Excellent administration skills.

Knowledge:
* Ability to establish reliable sources to supply goods and services.
* Experienced in receiving and recording of invoices from vendors.
* Ability to initiate processes and see them through till the end.
* Sound knowledge of National Treasury Regulations, PPPFA regulations and the PFMA

Additional Notes:
* Professionalism, integrity, reliability independent, forward thinking and proactive champion of best practices procurement and nextlevel transformation.
* Strong time management skills to deliver results to tight deadlines and conflicting priorities.
* Negotiation skills.
* Self-starter.
* Service orientation/client relation.
* Trustworthiness.
* Willingness to learn.
* Team leader and player
* Good interpersonal skills

Information:
The website www.nrf.ac.za provides more details on the NRF initiatives and activities.

Applications:
Applicants should submit a comprehensive CV by logging to https://ess.nrf.ac.za/Account/Recruitment and apply online. Applications should be accompanied by a letter of motivation indicating the applicant’s suitability for the position. The names and contact details of at least three referees should be provided.

Closing Date: 05 November 2024

The NRF offers a challenging career and competitive remuneration package which is commensurate with qualifications and experience.

The NRF is committed to employment equity and redress and the appointment to the position will be made in line with the NRF Employment Equity Plan.

The NRF reserves the right not to make an appointment.

Correspondence will be sent to short-listed candidates only